KANSAS MOOSE ASSOCIATION

February 16 - 19, 2012
Econo Lodge
2111 East Kansas Ave.
McPherson, Kansas 67406
620-241-6960

THURSDAY, FEBRUARY 16, 2012

3:00 PM - 5:00 PM Registration - Court Yard

4:15 PM Association Executive Board Meeting - Knights I
President, VP, Jr. Past Pres., Prelate, Treasurer, Secretary, Regional Manager

4:30 PM Assoc.BD. Meeting - Knights I Executive Board, District Presidents, Deputy Supreme Governor, Moose Legion Ambassador

6:00 PM - 10:00 PM Social Room 192

FRIDAY, FEBRUARY 17, 2012
9:00 AM - 4:00 PM Registration - Court Yard

8:30 AM Trainers Session – (All Trainers and Assoc. Board) – Knights I

9:00 AM - 9:30 AM Association Officers, DRM, District Presidents, Regional Manager Appointees, International Appointees, Moose Legion Ambassador, and Chairmen, Knights I

10:00 AM OPENING SESSION - Knights I
Association President, Keith Burgess, Presiding
Opening Prayer, Prelate, Richard Feleay
Pledge of Allegiance, President Keith Burgess
Introduction of Official Visitor by President Keith Burgess, Rodney Hammond, Supreme Council Member
Roll Call: Association Officers and Chairmen, Secretary Bill Pierson
Roll Call: Lodges, Governors, & Administrators, by District Presidents,
Introduced by Vice President, David Telford
Credentials Report, Chairman Galen Griffin
Financial Report: (Changes to Budget only), Treasurer Dan Belden
Workshop Updates & New Information: Secretary Bill Pierson
Moose of the Year, Rookie of the Year Program, 100% Lodge Participation,
Vice President, David Telford
Qualifying for Premier Lodge Award, President Keith Burgess
Continued next Page


What is Moose Community Service and What is Not
Special Olympics, Safe Surfin, Tommy Moose
Chairman David Telford

Moose Charities – Chairman Bill Montanino
Getting your Members involved in Fundraising
Power Point Presentation

Scholarship Report (KMA Scholarship, Kansas Mooseheart)
Chairman - Dan Belden

Endowment Fund Report - Chairmen Roy Snow

Loss Prevention-Chairman- Ralph Kearn
Understanding Hall Rental Ins., Why is Lodge Safety inspection forms so important?

12:00 Noon Lunch on Your Own

1:15 PM - Workshop: Membership, Knights 1- Coordinator Anthony Mills
Orientation Programs are More Important than ever
Membership Production
Membership Retention Requires Personal Attention
How to Promote and use Short Term Membership Campaigns
Getting the most out of your Moose benefits, and all things Membership

2:00 PM Workshop: Who should obtain 5 Club Status within Lodges - Knights I

2:45 PM Workshop: Completing and Sending Forms Properly – ARM Jim Smardon & RM Knights 1-

3:30 PM Workshop: Lodge Meetings- ARM Jim Smardon & RM How and What to be done, Proper steps for making Changes to a Lodge’s By-Laws
How do we go about Approving and Changing our Lodge due’s rate?, Establishing a proper functioning auditing committee, Improving Lodge Newsletters and Media through online tutorials, Understanding the training mandate. Knights 1

5:00PM – 11:00PM Social Room Open

6:00 PM March of Checks (Checks will be announced individually, Totals Saturday
Electrical Cable Special Olympics Safe Surfin Endowment
Building Fund KMA Scholarship KS. Mooseheart Scholarship
Anniversary Gift (Mooseheart) Courtyard

6:30PM Five Club Recognition - Dinner and Fun to follow – Courtyard




SATURDAY FEBRUARY 18, 2012
9:00 AM - 1:00 PM Registration - Courtyard

8:30 AM Moose Legion Informational Breakfast Garden Room
Moose Legion Ambassador Dan Belden & Moose Legion Area Manager Bruce Snider
(Pilgrims, Fellows, and Moose Legionnaires)

10:00 AM Men’s Business Session, Knights I President Keith Burgess presiding
Roll Call: Association Officers & Chairmen, Secretary Bill Pierson
Roll Call: Governors, Administers, & Members, by District Presidents,
Introduced by Vice President David Telford
Moose Sports and Opportunities for Competition and Comprador Chairman Tom Gisick
Introduction of Ross Fleet, Director of Admissions at Moosehaven - Bill Pierson

Remarks by Regional Manager –Dave Meyer

Remarks by Official Visitor Rodney Hammond- Supreme Council Member

12:00 NOON Higher Degree Luncheon, Delores Haag Presiding - Garden Room

1:15 PM Workshop, Lodge Elections-ARM Jim Smardon & RM How to do them According to the By-Laws Knight I

2:00 PM Workshop, E-mails-ARM Jim Smardon How to use and How to Store. Knights I

2:45 PM Workshop, Vacant Officer and Chairman-ARM Jim Smardon & RM Vacant, who is he and what to do with Him. Knights 1

3:30PM Workshop, Lodge Committees- ARM Jim Smardon & RM So important. Lodge Committees, So important Knights I

4:30 PM-5:30PM Social Room Open

6:00PM Reception – Regency I, II, III-

6:30PM Dinner – Regency I, II, III
Introductions Regional Manager
Remarks, WOTM Official Visitor, Sandra Richards
Remarks, LOOM Official Visitor, Rodney Hammond
Remarks, Association President, Keith Burgess
Remarks, Deputy Grand Regent, Delores Haag
Awards Ceremony

11:00PM Social Room Closes


SUNDAY FEBRUARY 19, 2012

9:00AM Organizational Meeting, President Keith Burgess Presiding

Final Credentials Report, Galen Griffin
Final Comments, Secretary Bill Pierson
Final Comments, Official Visitor, Rodney Hammond
Final Comments & Directives, Regional Manager, Dave Meyer
Final Comments, President Keith Burgess
Benediction, Prelate Richard Feleay
Adjournment, President, Keith Burgess

*Meeting not more than two hours without break. * Every one must be registered to attend any function.
*Dues card must be shown at Registration table. * Non-Smoking Convention, Smoking permitted outside
*Ladies must have a Social room sticker to use the Social room. * Social room closed during meetings
*Regalia at Conference optional, Business casual appropriate.

An active lodge or chapter member’s family may be admitted as a qualified guest
into a social quarters of a lodge. This section is limited to “immediate” family and
we are frequently asked to define this term. We refer to the IRS dependent
classification of immediate family which includes: son, daughter, grandchild,
stepchild, adopted child, brother, sister, stepbrother, stepsister, mother, father,
grandmother, grandfather, stepfather, stepmother, niece, nephew, aunt, uncle,
son-in-law, daughter-in-law, father-in-law, mother-in-law, brother-in-law and
sister-in-law. Therefore, refer to this list when asking who is a family member.
Legitimate family occasions include: wedding receptions, birthday parties,
anniversary parties, high school or college graduation celebration, bridal shower,
baby shower, family reunion, etc.
What do we consider to be a “recognized” community service program and
“legitimate” family occasion under Section 47.2? As a family fraternity devoted to
serving our communities, we liberally consider requests for dispensation to hold
such events. The lodge can be used by community service groups for specific
fundraisers or functions. We do allow other organizations to use our lodges to
make a profit for specific charitable causes such as fundraisers for community
disasters, MDA, blood drives, scouting programs, senior citizens groups, hunter
safety courses, finger printing by the local police department, youth awareness
programs, youth sporting programs, etc. In limited instances, the lodge can
conduct fundraisers and keep the profits. By keeping involved in the community,
the lodge receives an enhanced image, a sense of pride and hopefully, increased
membership.
Alcohol is allowed at community service events only in accordance with strict
parameters set by this office. Non-members are not allowed into the social
quarters (except as qualified guests or as prospective members) and at approved
family occasions the “member” must pay for everything. Observance of these
rules will help protect that which has been entrusted to our care. If you have any
questions please call the General Governor’s office at 1-630-966-2207.
April 2011
Who is a Qualified Family Member?
(Guests, Family Functions & Community Service)
Office of the General Governor
Page 1 of 1 Downloaded from www.MooseIntl.org Posted on site:04/21/2011

THE TIME IS NOW to - CREATE SOME INTEREST - in RETENTION
No matter what we have done or not done in the past – THE TIME IS NOW to begin fresh and
Create Some Interest our efforts to preserve and retain our membership strengths through
personal contact with members in arrears. We must work this part of our program in a
more efficient and effective manner. We must begin anew and we must start now!
The jurisdiction Secretary must produce the list of members who have let their dues lapse.
The Jr Past President is the Retention Chairman and must see to it those lists are not only
distributed to the Lodge Moose Legion Committees in the jurisdiction – but he must assure
a RETENTION COMMITTEE is in place within the jurisdiction that involves persons from
every unit in the jurisdiction. Not just names – but people who will Create Some Interest
and be willing to roll up their sleeves and work to make personal contact with the members
in arrears.
Some of them may have also let their lodge dues lapse. Let us not forget them – rather let
us work as the true leaders that we Moose Legionnaires say we are and help the lodges at
the same time to save their members and our base from which to draw future members.
Keep in mind those in arrears have received a couple of notices by mail already. They will
have received up to 3 notices from Moose International informing them that their dues are
up for renewal. If that did not get them to pay – there may be an issue to resolve that could
be done by someone simply reaching out to them, Creating Some Interest and listening
sharing time with them.
The Councils of Higher Degrees have a primary obligation to assist with retention of Lodge,
Chapter and Moose Legion membership. Do not hesitate to call on the Council in your area
for assistance in your efforts. But at the same time – don’t expect them to do all the work –
you must have a local committee that is active in making personal contact with your
members.
Can you send out letters? Sure you can. But after 3 other notices by mail – good chance
the same thing will happen to your letter – as did those notices. That is unless you set up
and follow it with a phone-a-thon a few days to a week later and actually have people speak
to the members. We need to show we care about them. We need their feedback as to why
they were not paying. Perhaps we can enlighten them on the benefits. Perhaps we can
actually Create Some Interest !
They should be thanked for their past years of membership, reminded of our efforts at
Mooseheart and Moosehaven – the activities they might participate in through continued
membership and very importantly (and often overlooked) is the MOOSE MEMBER
BENEFITS that are available to them. Many of our members have saved far more than the
annual dues by using those benefits – thus making membership something that instead of
actually costing them money – saves them cash instead. They need to know and we need
to Create Some Interest by informing them.
Please do not wait – the Time is Now to get this program in full swing. Let’s be sure to
contact each and every expired and dropped member. They are all important. We need to
be sure they know that. You can be a great asset and true leader in this effort. Will you
step up and do so – will you please?
The Time is Now, and it is up to us, it really is!! Please, let us all Create Some Interest !!

Officers,do you know the criteria to be a Top Association Award?
(1) Percentage Change in Active Members - 4/30/2010 vs. 4/30/09
(2) Percentage of Members Sponsoring at least One new or former Member
between May 1, 2009 and April 30, 2010.
(3) Percentage of Active Lodge Members also being Active Moose
Legionnaires at 4/30/2010.
(4) Moose Charities Contributions - Total Contributions Received
by Moose Charities per capita
(5) Premiere Lodge Award - Percent of Lodges Earning 2010 Premiere
Lodge Award
(6) Tie breaker - Percentage of Lodges Achieving Quota.

Weighting for each of the five categories are equal with points
from 0-44 possible in each of the categories. A zero for any
category would only be assigned if there were no participation.